Governance

This page details the legal and operational nuts and bolts of the Alaska Sailing Club. It includes the following sections:

Governing Documents

The ASC is governed by the following documents:

In addition, a copy of our 501(c)(3) determination letter from the IRS is available here.

Rules, Policies, and Guidelines

In addition to our formal governing documents, we have:

The ASC Board

There are the folks responsible for the club’s day-to-day governance. A quick summary of each board position’s responsibilities is provided below, and you can read a more formal description of duties on the Bylaws page.

The commodore, racing vice-commodore, and harbormaster are elected in even years, and the senior vice-commodore, education vice-commodore, treasurer, and secretary are elected in odd years.

Commodore

The commodore is the chief officer of the ASC and presides at all board meetings and the annual meeting. He or she is also responsible for appointing the chairs of all standing committees, signing all contracts and obligations authorized by the board, and appointing legal counsel if necessary.

Senior vice-commodore

The senior vice-commodore performs all the duties of the commodore in the event the commodore is unavailable or unable to act for any reason. In addition, the “senior vice” is the standing head of the site committee and helps manage the trailer row and the tenting area.

Education vice-commodore

The education vice commodore is in charge of the ASC’s educational program and is the standing head of the education committee.

Racing vice-commodore

The racing vice commodore is in charge of the ASC’s racing program and is the head of the ASC’s race committee.

Harbormaster

The harbormaster is in charge of maintaining the ASC harbor, including the docks, mooring, and hoist.

Secretary

The secretary’s duties are as follows: issuing notice of all board and membership meetings, sending membership termination notices when necessary, keeping the minutes of official meetings, and handling all general correspondence for the club.

Treasurer

The treasurer is the financial officer of the club and has custody and control of its funds. He or she signs checks and is responsible for paying all debts and obligations of the ASC. The treasurer is also responsible for accounting for all receipts and disbursements. This account is open for inspection by the board at all times and is provided to the entire membership at the annual meeting.

Immediate past commodore

The immediate past commodore has duties as directed by the board and is traditionally both an advisor to the current commodore and in charge of various special projects.

Club Committees

The club committees are the “working groups” of the club. Most of these committees are defined in our bylaws, although we frequently have one or more active “ad hoc” committees responsible for larger special projects. Each committee is responsible for submitting an annual budget and providing recommendations to the board as necessary.

Following is a list of the active committees defined in the club bylaws. Note that the list of active committees may change from year to year, depending on the club’s needs. The complete “official” ASC committees list is on our Bylaws page.

Race committee

The race committee plans the race schedule, submits the schedule to the board and membership for approval, sets the conditions for open, handicap, class, and other competitions, scores all races, and announces race results to the membership. In addition, the race committee is traditionally involved in changing, acquiring, and distributing race trophies.

Education committee

The education committee plans, enrolls, and instructs educational sailing courses and other events to expose the general public to the sport of sailing.

Membership committee

The membership committee manages incoming membership requests to the ASC. The committee reviews applications and forwards them to the board for review and approval. In addition, this committee maintains the membership information.

Events committee

The events committee plans the entertainment programs for the membership. This job typically includes helping coordinate regatta potlucks, the “Summer Sailstice” open house, and the annual meeting.

Site committee

The site committee is responsible for the creation and execution of short- and long-term plans for the development of the club property. Site committee plans are forwarded to the board for review and approval.

Boat committee

The boat committee leads the effort to maintain and improve the club fleet, including the Lasers, the Lidos 14s, the Catalina 16.5, and the Ensign 22.

Nominating committee

The nominating committee consists of the current commodore and four other members responsible for recruiting a slate of candidates for the annual election. Before announcing the slate of candidates, the nominating committee reports the list of prospective candidates to the board for review and approval.

Technology committee

The technology committee is responsible for maintaining and improving the communication and collaboration technology used by the club.